Events Application

Please return completed application form and approved COVID plan from Clinton County Health Department and any additional paperwork to:
Mayor's Office
41 City Hall Place
Plattsburgh, NY 12901
Phone (518) 563-7701 or fax (518) 561-7367
carlinb@cityofplattsburgh-ny.gov

Applications and additional paperwork can be submitted electronically or applicant can mail completed application and additional paperwork to the address above. If submitting additional paperwork electronically please click on the link below. PLEASE BE ADVISED that all required paperwork, such as certificate of insurance, alcohol permit from NYSLA, Clinton County health department permits, worker's compensation, etc., must be submitted WITH application. Any application that does not include such supporting documentation will be returned. If application is approved, payment must be received within 2 business days to confirm reservation and only one type of payment will be accepted. Due to COVID 19 please be sure all PAUSE NY requirements are being followed. Also, effective 05-28-2020 the Common Council adopted the following: Any individual who is over age two and able to medically tolerate a face-covering shall be required to cover their nose and mouth with a mask or cloth face-covering when in any City of Plattsburgh Building. This will be in effect until PAUSE NY or other health directives no longer recommend or require face-coverings.
One file only.
5 MB limit.
Allowed types: pdf.
5 MB limit per form.
EVENT INFORMATION

All questions must be answered for event application to be considered complete. 

Name
Location of Event Site:
If the request is for the use of Auditorium/Rotunda, and you are an individual or a for-profit organization, please describe how the event is for a public benefit, and which non-profit civic group the event profits will be forwarded to, including contact information for that non-profit civic group.
List of City Parks
If requesting use of electricity or water a fee may apply.
Does event require street closures?
If so have you notified impacted parties
Will there be food or beverage served at this event?
If yes please be aware proper permits will be required. If alcohol is served this no longer qualifies as a small event and Common Council approval will be required.
Type of Event
Is your group a non-profit/charitable organization?
Power Required?
Water Required?
Trailer Stage Required?
Firework
Sanitation Facilities
Vendors
In accordance with the City's recycling policy, any events organized in public spaces need to appoint a recycling coordinator. The recycling coordinator for the event shall be designated to work with DPW about the location of waste and recycling bins. The coordinator shall organize volunteers to direct the public in the use of these bins. Please indicate the contact for the recycling coordinator for this event.
Alcohol?
Applicant is responsible for obtaining applicable Liquor License.

NYS Liquor Authority Rules and Regulations
http://www.sla.ny.gov
Does your event require road closures?


 

The City Police Department will not provide security for events. Will your event require security, if so please describe how you will secure the event venue. If no security required simply note such.
Who is responsible for first aid at your event, please identify their location? What training will you provide to your volunteers/staff/participants regarding emegencies? How will you evacuate the area in the case of an emergency/disaster? Location of exits?
If you plan on having tents at your event, please list all sizes. Organizer is responsible for dig safe permit and tent must be removed within 24 hours of end of event.
CHECKLIST
(Food vendors need permit for Clinton County Health Department, Certificate of Liability listing City of Plattsburgh as additional insured and permit from the City Clerk's Office if approved)
(City of Plattsburgh listed as additional insured)
Please submit the documents mentioned above (if applicable)with your event application. Once all required forms are received your event will be presented to Common Council for approval/disapproval.
By signing, you do hereby hold and save harmless and agree to indemnify the City of Plattsburgh and its elected officials, directors, officers, employees, servants, agents, contractors and their respective heirs, executors, successors with respect to any and all actions, debts, suits, demands, costs, damages and expenses whatsoever arising either directly or indirectly as a result of the rental/use of the facility/park.
Municipal Events Rules
Please click on the link for full text of Municipal Events Rules.
Are you in need of insurance?https://venueliability.com/TULIP/LesseePortal/Home.aspx?cid=WXGZS%2fhTxqezXl4qdSVSdg%3d%3d
Please click on the link for access to purchase insurance.
 
I have read and understand the Municipal Events Procedures and I will abide by all guidelines therein.

***NOTE: Applications for small events should be submitted 10 days in advance of event. All other events require submission 45 days in advance of event.***
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City of Plattsburgh
41 City Hall Place
Plattsburgh, NY 12901
Phone:  518-563-7702

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